FOR GENERAL CONTRACTORS, SUBCONTRACTORS AND REMODELERS
Bookkeeping built for contractors.
Job costing, retainage, WIP and surety-ready financials, closed by the 15th of every month.
What we hear from contractors
Jobs look profitable until they close, and nobody can say where the margin leaked.
Retainage you're owed sits untracked, so cash you already earned is invisible.
Cash gaps between draws make every payroll week stressful.
There's no WIP schedule, so you can't tell if you're over- or under-billed, and your surety wants one anyway.
Change orders get approved in the field and never make it to the budget or the invoice.
Sub 1099s and certificates of insurance get chased in January instead of tracked all year.
Every job cost lands in one COGS bucket, so bids are based on gut feel.
The bank or bonding agent asks for financials you can't produce in time.
Why generalist bookkeepers get construction wrong
Construction is accounted for by job, not by month. If your books can't tell you what each job earned against its estimate, they can't help you bid the next one.
Draws, retainage and percent-complete billing break ordinary bookkeeping. Revenue gets recorded when cash lands instead of when the work is done, and your margins swing from month to month for no real reason.
Banks and sureties read your financials differently than your tax preparer does. Our founder spent 8 years as a JPMorgan Chase lender, so we build your books to stand up in the meetings that decide your credit line and bonding capacity.
What you get every month
- Accrual-basis books, closed by the 15th
- Job costing by job, with estimate vs. actual
- Retainage receivable and payable tracking
- Subcontractor 1099 and certificate of insurance tracking
- Every bank, credit card and loan account reconciled
- A vendor sheet you approve, so every cost hits the right job and account
- Management report: P&L, balance sheet, job P&L and a written summary, reviewed with you on a live call
When you're ready for more
Blueprint
From $750/mo.
- Monthly WIP schedule, estimate vs. actual on every closed job, and a 13-week cash forecast.
Framework
From $1,750/mo.
- An annual budget, overhead and markup analysis to price your bids, and your business tax return through our partner CPA firm.
Keystone
From $3,500/mo.
- Surety- and bank-ready statements, bonding capacity planning, and a CFO-level partner.
Advisory packages are added to Core Books (from $500/mo).
We work in QuickBooks Online and connect
to the tools you already use
8 years as a JPMorgan Chase lender
Operations Manager with 25+ years
QuickBooks Online Certified ProAdvisor
Serving construction and real estate since 2021
Who you'll work with
Rhea Cofer
Virginia
Jeric, CPA
Oliver
Jurelie "Nikki"
Contractor questions
No. We work in QuickBooks Online and connect to the job management and payroll tools you already use.
Yes. Most contractors start with a fixed-fee cleanup scoped from our diagnostic, then move into monthly bookkeeping.
Yes. Monthly WIP schedules are part of our Blueprint package, and surety-ready statements are part of Keystone.
Core Books is month to month. Advisory packages have a 3-, 6- or 12-month initial term.
